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CAETS General Rules

Governing Rules of the Council of Academies of Engineering and Technological Sciences were approved and adopted by the Governing Board on October 4, 1985. This Eighth Edition includes amendments approved by the Board at its meetings on: April 2, 1987; October 15, 1988; November 9, 1990; May 23, 1992; September 17, 1993; September 13, 1996; June 5, 1998.

Preamble To The General Rules
General Rules

Preamble To The General Rules
The nations of the world are increasingly dependent for their economic and social welfare on technology and its advances. Rapid developments in engineering and technology are occurring in many nations. It is important that the tradition of international cooperation in examining technological issues be strengthened and extended.

To help contribute to the most constructive use and development of technology, there is need for an international nongovernmental forum where the technological leaders from various nations can assemble as individuals to interact and discuss major issues related to engineering and technology. National academies of engineering and technological sciences, in view of their basic goals and objectives, are logical institutions to establish and operate such a forum.

General Rules

1. Establishment
The Council of Academies of Engineering and Technological Sciences (hereinafter referred to as the "Council") is established as an independent non-political and non-governmental international organization of such academies.

2. Mission
To foster effective contributions to engineering and technological progress for the benefit of societies of all nations.

3. Objectives
In support of this mission the Council will:

a. provide an international forum for discussion and communication of engineering and technological issues of common concern;
b. foster cooperative international engineering and technological efforts through meaningful contacts for development of programs of bilateral and multilateral interest;
c. encourage improvement of engineering practice internationally;
d. foster establishment of additional national engineering academies in countries where none exist; and
e. contribute to the strengthening of engineering and technological activities in order to promote sustainable economic growth and social welfare throughout the world.

4. Founding Members
The Founding Members of the Council are:

The Australian Academy of Technological Sciences and Engineering
The National Academy of Engineering of Mexico
The Royal Swedish Academy of Engineering Sciences
The Royal Academy of Engineering of the United Kingdom
The National Academy of Engineering of the United States

5. Membership of the Council
a. The Council is composed of the Founding Members and other organizations elected to membership.
b. There shall be only one Council Member from any nation. That Member shall:
    1. be representative of the engineering and technological community of the nation;
    2. subscribe to the nonpolitical, nongovernmental international character of the Council;
    3. be approved for membership by a vote of the Governing Board in accordance with the provisions of Article 7 of these General Rules.

6. Governing Board
a. The governing body of the Council is the Governing Board (the "Board").
b. The Board shall be composed all Council Members in good standing, as determined by the Board.
c. Each Board Member shall appoint one representative with a right to speak and cast any vote that may be required on behalf of that Member Representatives may be accompanied by a limited number of advisors, as determined by the Board.
d. Voting by the Board shall include absent Members who may vote by written proxies forwarded to the Secretary in advance of a meeting. Proxies shall be specific as to agenda topic.
e. Officers of the Council and the immediate Past President shall also be members of the Board with voice but no vote unless also serving as Member representatives to the Board or in case of a tie vote, when the President may have a casting or second vote.
f. Except as noted in Articles 7 and 11, decisions of the Board shall be made by majority vote.
g. The Board shall adopt its own rules of procedure.
h. The Board shall meet during the Convocations described in Section 9. Additional meetings may be called by the President or at the request of two or more Members.
i. The Board may establish a Steering Committee to oversee Council activities between meetings of the Board.

7. Officers of the Council and Governing Board
a. The Officers of the Council and Board are the President, the First Vice President, and the Vice President/Secretary.
b. The selection of the President and First Vice President shall be based on a Board-approved rotation schedule of all Members. Members will propose their nominees for these offices for approval by the Board. New Members shall be placed at the end of the rotation schedule as it exists on the day of their admission.
c. The President and the First Vice President shall serve coincident terms of two years, starting on January 1 of each odd numbered year.
d. The Vice President/Secretary shall be appointed by the Board for a term established by the Board. The nomination of the Vice President/Secretary for Board approval shall be made by the Member selected by the Board to host the Office of the Council. The Vice President/ Secretary shall maintain the Office of the Council, and provide the administration and other support necessary for assuring the continuity and effectiveness of Council and Board policies and programs.
e. The President shall preside at meetings of the Board. The First Vice President shall preside in the absence of the President; in the absence of both, the Vice President/Secretary shall preside.
f. If the President or the First Vice President does not complete the specified term of office for any reason, the Member who made the original nomination for that term shall propose an alternate nominee to the Board to complete the balance of the term.

8. Admission of New Members to the Council
a. Applications for admission will normally be accepted for consideration no earlier than five years after the official date of establishment of the applicant.
b. Board deliberations to consider admission of new members shall take place only during a regularly scheduled meeting of the Board and only for those whose application documents are available to the Board at least 90 calendar days in advance of the meeting.
c. Admission of a new member shall require the affirmative votes of at least all but one of the members present and voting and the members not present who have submitted proxies.
d. Applicants elected by the Board, on complying with Board-approved entry requirements, shall be admitted to Council membership effective at the conclusion of the Board meeting at which elected.
e. The following criteria for admission to council membership have been established:
    1. The membership of the applicant organization is derived by a process of election by peers and based on significant personal contributions to engineering, technological sciences, or related activities.
    2. The applicant organization must be governed by its elected membership.
    3. There must be significant activity by the applicant organization, as judged by the Board, demonstrating that the objectives of the applicant organization are compatible with the objectives of the Council.

9. Convocations and Other Activities
a. The Convocation of the Council is the major forum for discussion of engineering, technology, and other matters related to the objectives and purposes of the Council. Other meetings may also be convened for activities approved by the Board.
b. The Convocation shall consist of the official delegations of each Member. For Convocations and other meetings the Host Member may, in consultation with the Board, invite participation by nonmember organizations and individuals.
c. Convocations and other meetings shall be held at the convenience of the Host Member and with the approval of the Board. A Convocation shall normally be convened at intervals of two years.
d. Convocation hosts shall be designated by the Board which shall maintain an advance schedule for three Convocations. The host function shall normally be rotated among all members on a schedule based on that approved by the Board for the selection of the President. The Board may adjust the Convocation Host rotation schedule in consideration of special celebrations and events.

10. Expenses of the Council
a. Each Member shall bear the expenses of its delegation.
b. Other expenses of the Council shall be defrayed by the Members as determined by the Board.
c. The Vice President/Secretary shall prepare an annual budget for consideration by the Board and shall report on the status of the budget at each meeting of the Board.

11. Language of the Council
The language of the Council for Convocations and all other meetings and activities shall be English.

12. Interpretation and Amendment of the Articles a. The interpretation of these Articles is the responsibility of the Board. b. Amendments to these Articles may be proposed by a Member at any time and will be considered only at regularly scheduled meetings of the Board. Proposed amendments shall be provided to all Members through the Vice President/Secretary at least 90 calendar days before the Board meeting at which they are to be considered. c. Approval of an amendment on first consideration shall require a unanimous vote of the Board. A Member may request once a reconsideration of a failed proposal at the next regularly scheduled meeting of the Board at which time an affirmative vote of at least 75 percent of the Board shall be required for approval. Return to CAETS home